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Summer 2025 Dates and Deadlines

Summer 2025 Session A Important Dates:

  • Instruction Begins: Tuesday, May 27th
  • Last Day to Add/Drop Courses: Wednesday, June 4th
  • Course Evaluation Period: Friday, June 20th through Tuesday, July 1st
  • Instruction Ends: Thursday, July 3rd
  • Final Grades Due: Tuesday, July 8th at noon

Summer 2025 Session B Important Dates:

  • Instruction Begins: Monday, June 23rd
  • Last Day to Add/Drop Courses: Tuesday, July 1st
  • Course Evaluation Period: Friday, August 1st through Tuesday, August 12th
  • Instruction Ends: Friday, August 15th
  • Final Grades Due: Tuesday, August 19th at noon

Summer 2025 Session C Important Dates:

  • Instruction Begins: Monday, July 7th
  • Last Day to Add/Drop Courses: Tuesday, July 15th
  • Course Evaluation Period: Friday, August 1st through Tuesday, August 12th
  • Instruction Ends: Friday, August 15th
  • Final Grades Due: Tuesday, August 19th at noon

Below you will find links to additional important dates and deadlines for Summer 2025:

 

AY 2024-2025 Faculty Points of Contact

The Faculty Points of Contact document is a resource for faculty to identify points of contact, particularly in other disciplines within the SSHA. The document includes contacts for scheduling, articulation, undergraduate advising, lecturer supervision, and FAOs for each program within SSHA.

 

Course Waitlists

Faculty may check the status of their course waitlists in the Self-Service BLink Dashboard until the late add period begins. Instructions on this process are here: https://registrar.ucmerced.edu/faculty-and-staff/faculty/waitlist

If you have questions about the waitlist system, please visit the Course Waitlist page on the Office of the Registrar’s website.

 

Registration Override Exclusion Requests

The Registrar’s Office has developed a custom enhancement in the electronic forms system that will allow instructors at any point in the registration cycle to turn off the ability for students to submit override requests through the Late Add, Requisite Override, and Time Conflict Override forms. The same process will also allow instructors to revert the settings back, in case they would like to reopen the override options for students. To submit a request to the Registrar’s Office to exclude your course sections from receiving override requests and for more information about the process in general, please visit https://registrar.ucmerced.edu/faculty-and-staff/faculty/registration-override-exclusion-request.

 

Independent Study Form Information

Students and faculty complete this form if a student wishes to enroll in undergraduate Directed Group Study, Directed Independent Study, or Research. 

Filling Out Form Correctly

  • Students must complete and submit the Independent Study Enrollment Form through the electronic form found on the Office of the Registrar's site here.
  • Non-Senate faculty, post-doctoral scholars, and graduate students are NOT permitted to lead independent study courses.
  • Contact hours will automatically be calculated as follows (contact hours = contact + non-contact hours):
    • Fall or Spring Semester: 1 unit = 3 hours/work per week
    • 6 Week Summer Session: 1 unit = 8 hours/work per week
    • 8 Week Summer Session: 1 unit = 6 hours/work per week
    • 12 Week Summer Session: 1 unit = 4 hours/work per week

Submitting Form for Processing/Enrollment

  • The Office of the Registrar, in partnership with the Office of Information Technology, have transitioned the Independent Study form to the campus's electronic document system, OnBase. Please note that we will no longer be processing paper or PDF forms.
  • Students will use the online form to submit requests to instructors during the registration period through add/drop period (the 15th day of instruction).
  • Instructors will approve or decline in the OnBase interface. Decisions are made with the click of button and communication with the student is automated via email.
    • Additional tips:
      • Instructors will receive notification by email that a student’s request is pending review. These emails will be sent from registrar@ucmerced.edu and will include the Registrar’s Office header so that you know they are legitimate. You may also want to double check your email settings to ensure these automated messages do not go to Junk mail.
      • Prompt attention to these requests is essential, since the status of students’ class registrations depends on the approvals granted by these forms. This is especially true as the add/drop deadline approaches each term.
      • A brief guide to navigating the OnBase system and approving or declining a student’s request can be found here. For additional assistance, please contact Registrar staff at registrar@ucmerced.edu
  • Instructional Services staff will provide a final review of the request, and submit their approval or denial.
  • Students will be emailed once their form is processed. As indicated in the approval confirmation, it is the student’s responsibility to complete registration using the CRN provided in the email and the MyRegistration portal. Submitting the form for processing does not register them for the course.
  • Graduate level requests (295, 298, 299, etc.) should be submitted using the same electronic form. Please note that SSHA does not provide final review for these types of graduate level requests.
  • If students have questions, they can email ssha.curriculum@ucmerced.edu; PLEASE DO NOT SEND STUDENTS DIRECTLY TO INSTRUCTIONAL SERVICES STAFF.

Please note that we will enforce a 12:00pm deadline on the last day for students to submit all Independent Study Enrollment Forms to SSHA for processing. This will help to ensure that students have sufficient time to enroll in the course through MyRegistration by the deadline.

 

Official Procedure for Instructor Absences

If you are unable to attend one of your assigned, required lectures or sections, please notify your Faculty supervisor or department chair prior to your absence to arrange for a TA or colleague to cover or complete any lectures, sections or tasks that you are required to perform. When uncontrollable or unanticipated circumstances (e.g., illness) arise, and you feel you cannot hold class, please notify your classes via CatCourses and also send an email to ssha.reception@ucmerced.edu for signage to be posted on the classroom door.

If your reason for absence is an interview, medical appointment, or family or personal matter, it is your responsibility to make the necessary arrangements well ahead of time, in preparation for your absence. Under NO circumstances should you miss any aspect of your teaching duties for personal extracurricular activities. If you are attending an academic conference or the like and know well in advance that a class will be canceled, it is your responsibility to arrange for a colleague to substitute for you, or make some other arrangement to personally deliver instruction.

Additional information regarding Non-Senate Faculty resources and support is available at the following link on the SSHA webpage: http://ssha.ucmerced.edu/lecturerresources.

 

Desk Copy and Course Material Adoption Information

Faculty

Faculty may source their own desk copies by contacting the publisher directly. Instructors may submit their textbook orders online through the UC Merced University Store website via the textbook online order homepage. For issues with signing in, or for questions regarding textbook adoptions, please email UC Merced University Store Course Materials Market Manager Danielle Nodine at d.nodine@follett.com.

Teaching Assistants and Graduate Student Instructors

Teaching Assistants and Graduate Student Instructors can request desk copys through the UC Merced University Store, once they have received their appointment letters for a given semester, using the following link: https://ssha-grad.ucmerced.edu/form/desk-copy-request-form-graduate-students. For questions regarding Summer 2025 desk copies, please contact SSHA Graduate Services.

 

Referring Students of Concern

The Student Response Team (SRT) is a cross-functional team that is committed to help students succeed. SRT assesses, refers, and/or responds to students' concerns. Faculty, staff, students, or anyone who is concerned about a student is encouraged to report their concern to SRT.

A student of concern is a situation or experience that inhibits the student's ability to function well in the University environment. Student concerns may include but are not limited to:

  1. A health, or other concern, that requires an absence from the University.
  2. A mental or emotional health concern that causes the student to be a threat to self or others.
  3. A change in the student's academic performance, attendance, or ability to tend to their academic responsibilities.
  4. Behavior that is disruptive to the educational environment.
  5. A traumatic event experienced by the student.

To report a concern, follow these 3 simple steps:

  1. Submit a concern through the Students of Concern form which is available through the Dean of Student's webpage, click on the following link: Student Response Team | Student Affairs (ucmerced.edu)
  2. Then Click on the icon:

  1. Complete and submit the "Student of Concern Report"

In cases of emergency please call UCMPD at 209-228-2677 (CAT-COPS) or 911.

 

Academic Activity Reporting

The campus is required by federal student aid regulations to verify that undergraduate and graduate students begin attendance in each of their courses by the Add/Drop deadline. The campus has developed an integrated Tool to extract student academic activity from CatCourses on a nightly basis (e.g., assignment with submission types of online and external tool; quizzes in CatCourses; and discussion board posts and replies at the course level). If you do not use CatCourses, you will need to log into the Academic Activity Tool, select your class, and easily report academic activity (visible in real time) for your students by the add/drop deadline. If we are unable to document a student's academic activity in a class, the Financial Aid Office is required to adjust the student’s aid to exclude the units for that class. More information is available at https://academicactivity.ucmerced.edu/information-faculty

 

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